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eSignature Enterprise Deployment

Description

Electronic signature technology and digital transaction management services for facilitating electronic exchanges of contracts and signed documents.

CSUSM will use eSignature tools to rethink administrative procedures. This is a multi-year project to reduce the number of paper forms and physical routing.

Status

Active

Start and Delivery Dates

07/01/2018 to 12/31/2019

Department/Committee

Campus Wide

Status Update

06/06/2019: A system wide contract for Adobe Sign provides a significant cost savings to the campus over DocuSign. Given the fiscal implications & product improvements, CSUSM will transition to Adobe Sign. Work will begin over the summer.

03/15/2019: IITS is working on a solution to the unanticipated changes in DocuSign licensing through Internet2, which resulted in increased and potentially unsustainable licensing costs.

01/29/2019: The following templates are in Production

  • AA - EL (2) and Career Center
  • Aux - ASI (2) and CSUSM Corp (3)
  • FAS - Facilities, FSO, HR, Procurement (2) and SFS
  • Pres - Athletics (5)

08/28/2018: President Haynes and Provost Oberem have approved the new “Electronic and Digital Signatures Policy” forwarded by Teresa Macklin, with an effective date of August 23, 2018

08/15/2018: Update on Templates with PowerForm in Customer Review: AA - Extended Learning (1) AX - CSUSM Corp (4) FAS - Facilities (1), HR (1), Procurement (1), FSO (1) Other: AA - IITS Dean's Office (Ad Hoc Sending)

07/13/2018: draft version of electronic and digital signatures policy submitted

05/01/2018: Purchased DocuSign Enterprise Wide License

Strategic Alignment

Goal #2 – DEVELOP A SEAMLESS AND PERSONALIZED EXPERIENCE FOR EACH CAMPUS COMMUNITY MEMBER

2.2 CSUSM rethinks processes and services, utilizing technologies that are personalized and paperless to serve the digital world.

Goal #8 – ENSURE PRIVACY AND PROMOTE SECURITY THROUGH TRANSPARENT AND RESPONSIBLE USE OF DATA AND SYSTEMS

8.1 CSUSM values privacy and security, balancing the security of information with appropriate access and compliance.