eSignature Enterprise Deployment
DescriptionElectronic signature technology and digital transaction management services for facilitating electronic exchanges of contracts and signed documents.
CSUSM will use eSignature tools to rethink administrative procedures. This is a multi-year project to reduce the number of paper forms and physical routing.
Start and Delivery Dates
07/01/2018 to 12/31/2019
06/06/2019: A system wide contract for Adobe Sign provides a significant cost savings to the campus over DocuSign. Given the fiscal implications & product improvements, CSUSM will transition to Adobe Sign. Work will begin over the summer.
03/15/2019: IITS is working on a solution to the unanticipated changes in DocuSign licensing through Internet2, which resulted in increased and potentially unsustainable licensing costs.
01/29/2019: The following templates are in Production
- AA - EL (2) and Career Center
- Aux - ASI (2) and CSUSM Corp (3)
- FAS - Facilities, FSO, HR, Procurement (2) and SFS
- Pres - Athletics (5)
08/28/2018: President Haynes and Provost Oberem have approved the new “Electronic and Digital Signatures Policy” forwarded by Teresa Macklin, with an effective date of August 23, 2018
08/15/2018: Update on Templates with PowerForm in Customer Review: AA - Extended Learning (1) AX - CSUSM Corp (4) FAS - Facilities (1), HR (1), Procurement (1), FSO (1) Other: AA - IITS Dean's Office (Ad Hoc Sending)
07/13/2018: draft version of electronic and digital signatures policy submitted
05/01/2018: Purchased DocuSign Enterprise Wide License
Goal #2 – DEVELOP A SEAMLESS AND PERSONALIZED EXPERIENCE FOR EACH CAMPUS COMMUNITY MEMBER
2.2 CSUSM rethinks processes and services, utilizing technologies that are personalized and paperless to serve the digital world.
Goal #8 – ENSURE PRIVACY AND PROMOTE SECURITY THROUGH TRANSPARENT AND RESPONSIBLE USE OF DATA AND SYSTEMS
8.1 CSUSM values privacy and security, balancing the security of information with appropriate access and compliance.