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#TSP Initiative - Digitalization/eWorkflow

Description

CSUSM will use electronic signature tools and other strategies to rethink administrative procedures that are native to a digital work force. First and foremost is the removal paper forms and physical routing. Objectives to increase process flexibility, speed, tracking, and comply with records retention.

Status

Open

Start and Delivery Dates

09/27/2018 to TBD

Department/Committee

Information Management Steering Committee

Status Update

04/04/2019: IMSC bi-annual progress report - Over 100 templates are in production or in development representing each campus division. As of Jan 2018, CSUSM has sent 13,418 envelopes with over 3,000 unique signers. IITS proposed a long term funding recommendation.

03/15/2019: IITS is working on a solution to the unanticipated changes in DocuSign licensing through Internet2, which resulted in increased and potentially unsustainable licensing costs.

01/25/2019: As we begin to rethink administrative procedures that are native to a digital work, see the DocuSign Enterprise Deployment project progress noting the e-doc templates deployed campus-wide.

09/28/2018: Initiative status update/change to "Campus Priority" for FY 2018-19. Approved by Information Management Steering Committee (IMSC) on September 27, 2018.

Strategic Alignment

Goal #2 – DEVELOP A SEAMLESS AND PERSONALIZED EXPERIENCE FOR EACH CAMPUS COMMUNITY MEMBER

2.2 CSUSM rethinks processes and services, utilizing technologies that are personalized and paperless to serve the digital world.

Goal #3 – DELIVER TECHNOLOGY THAT ENHANCES LEARNING AND FACILITATES THE EXPLORATION OF KNOWLEDGE

3.1 CSUSM engages campus constituents, integrating intuitive technology with customer-centric services, learning tools, and campus involvement.

Goal #4 – PROVIDE DYNAMIC VIRTUAL AND PHYSICAL SPACES THAT EFFECTIVELY SUPPORT THE CAMPUS

4.2 CSUSM commits to modern technology, balancing fiscal sustainability with priorities for technological currency.

Goal #6 – FACILITATE CONNECTIONS THAT PROMOTE DISCOVERY AND KNOWLEDGE

6.3 CSUSM unites a digital campus, delivering timely, convenient, and personalized communications that connect the community to relevant information and resources.

Goal #8 – ENSURE PRIVACY AND PROMOTE SECURITY THROUGH TRANSPARENT AND RESPONSIBLE USE OF DATA AND SYSTEMS

8.1 CSUSM values privacy and security, balancing the security of information with appropriate access and compliance.

8.2 CSUSM adapts to changing requirements, providing ongoing security awareness training, proactively securing systems, and effective data governance.