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Office 365 Governance

Description

The "self service" features of Office365 provide many opportunities for members of the campus to create content, shared workspaces and team sites. Unfortunately, Microsoft didn't provide any kind of governance mechanism, i.e. purpose of the site, naming conventions, time limits, etc. This has left us with a number of conflicting and confusing situations as members of the campus are inadvertently creating resource mailboxes and sharepoint sites when they try to use "team" or "planner" products. For example, this lack of governance has lead to situations where a "team" has create a resource mailbox which appears to be the main email address for the organiztion. This governance initiative will create a form/format for faculty, staff and students to create collaborative spaces, and will give the campus a method of managing these spaces and reducing confusion as to the purpose of resources.

Status

Open

Start and Delivery Dates

07/08/2019 to 10/31/2019

Department/Committee

Campus Wide

Status Update

Strategic Alignment

Goal #1 – ENSURE AN ADAPTABLE AND SUSTAINABLE TECHNOLOGY ENVIRONMENT

1.1 CSUSM continuously improves, deploying new systems, services, and strategies that improve efficacy and efficiency

Goal #5 – EMBRACE EMERGING TECHNOLOGIES TO BUILD COMMUNITY AND STRENGTHEN COLLABORATION

5.1 CSUSM transcends organizational boundaries, using common platforms and systems that promote campus-wide collaboration.